North Crossing Community Association

Board Meeting

June 27, 2001

Present: Board members - Lynn Jones, Chuck Kilgore, Mike Campbell & Mike Foster. Julie Lancaster from Management.

Called to order at 7:34.

John Glover and Elizabeth Fox of Century Pool Management were present to answer any questions or concerns regarding the pool management. Elizabeth stated the additional gate guard that was added can be an option and if the number of persons using the pool decreases. The pool will then be okay to operate with only two guards. Elizabeth stated although there were concerns brought to her attention during the 2000 season that has not been the case this year. She told the Board to encourage people to call them if they have any issues to discuss. This was also mentioned in the last newsletter. Chuck stated he meets every Wednesday with John at 7:00. Lynn complimented Teresa, head guard at the pool, for the way she handled the recent incident where a boy was hurt after diving into the pool.

Chuck motioned to accept the proposal to add the additional gate guard at the pool for $280.00 per week. Lynn second. All in favor.

Lynn thinks a cell phone is necessary at the pool. There is currently a pay phone there. Lynn reviewed some options she was given from Verizon. One option is 135 minutes for $100.00. A resident stated if change were always available for the pay phone it would make it easier to use. Elizabeth stated the guards can still call their company with no money because when they call Century they are dialing an 800 number. Elizabeth stated the health department requires a landline for the phone. Elizabeth stated other pools that have this have a block on long distance calls. Lynn stated this will be furthered reviewed before next year. There will be change made available at the pool for the pay phone.

A resident asked if there were any regulations regarding grills being placed in the grassy areas inside the pool if the community would have a family night. It was stated that is okay to place grills inside the pool fence.

Some residents have inquired about the costs of parties after regular pool hours. The Association has no charge. Century charges $20.00 per hour for a guard that covers up to 25 people. Angie Toms should be told to include this in the next newsletter. If the parties are small in the number of people and someone wants to do this during regular operating hours the Board feels this is okay.

A resident asked if it were possible to have an over 21 adult party and have alcohol. Elizabeth stated other communities do this and Century's insurance will cover this.

Chuck told Peggy Cline her resignation from the Board has not been accepted and asked her to reconsider. Peggy stated she did not receive a Board packet and was disappointed, but stated she wanted to confirm her resignation from the Board. She said at this time she does not believe she will be able to serve. She stated her work was very patient with the personal problems she was experiencing and she did not feel the Board was. Chuck stated he believed it was all a misunderstanding. Chuck motioned to accept Peggy's resignation. Lynn second. All in favor. Lynn apologized to Peggy for any hurt feelings she experienced and asked her to consider getting back on the Board for next year.

Lynn said John Pressel stated he would like to serve on the Board. Chuck asked those present if anyone else would like to serve on the Board. No one present was interested. Lynn motioned to have John Pressel replace Peggy on the Board for the remainder of her term for 2001. Chuck second. All in favor.

John Pressel resigned his position on the Architectural Committee in order to serve on the Board. There are currently 3 members on the committee and should be 5. Lisa Crawson and Matt Callahan were both interested in being on the committee. Chuck motioned to appoint Lisa Crawson and Matt Callahan to the Architectural Committee. Lynn second. All in favor.

Matt Callahan was present to discuss his fence that has been an issue because it is not in compliance with the Architectural guidelines. The Board had asked Matt to replace his fence at his convenience and the Association will cover the costs. Matt said he discussed the fence with a contractor and was told that all of the fence would have to all be replaced other than the support posts and the gate. All boards must be replaced. A verbal proposal of $2100.00 was given to him from Frederick Fence Company. Matt stated he is willing to have his fence replaced as long as the quality is good. Matt stated he will obtain proposals although it may take some time to get the work scheduled.

Approval of Minutes - Correction under new business - Paragraph states Chuck motioned not to accept Peggy's resignation and then said Chuck second. This should say Lynn second. Under Web Page the word used should be track and not tract. Chuck motioned to approve the minutes from the June meeting. Mike Foster second. All in favor.

Approval of Financials - C D expiration dates should be updated on report. Roll over C D for $40,000.00. Two bills paid to Century. Be sure not duplicate payment. If so be sure they credit our account. Five (5) accounts delinquent. Follow through with judgment on any unpaid accounts. Chuck motioned to approve. Lynn second. All in favor

Old Business - Reserve Study - Chuck stated the reserve study has been completed. Chuck gave Jim MacGillivray his copy. The Association has up to six months to review the study. The study showed that the Association is responsible for all sidewalks. This should only be sidewalks on the common areas. The Association is responsible for the curbs in the townhouse area. There was also a wrong amount of reserves listed. Once the study is finalized the Board will provide a copy of the final report for the community to review, probably at the annual meeting. Lynn asked Julie to make copies of the reserve study draft for the remaining Board members.

Web Site - Mike Foster stated he was able to obtain the statistics for the site. He prepared a report and gave copies to those present. The Board told Julie to pay up front for no longer than six months, and then a decision will be made if or not the Association will continue to use their service. Mike Foster stated if a discount is offered for six months to a year than that should be considered. Lynn motioned to renew from six months to a year depending on the discount. Mike Foster second. All in favor.

Lynn stated there has been a privacy fence installed at one of the single-family homes. After Julie sent a letter to the homeowner, the homeowner sent a letter back stating Ausherman approved the fence. Julie spoke to Jim MacGillivray and he stated to the best of his knowledge it was merely an agreement between the developer and the homeowner to install a small section of the fence for the purpose of screening headlights and unless the homeowner can produce something from Ausherman in writing, the fence should not be approved. Lynn asked Julie to send another letter stating a date they need to respond by.

It was stated there are two seven-foot fences in the townhouse area. The addresses are 216 & 218 Harpers Way. Julie said Jim told her that Ausherman is not doing this any longer. Lynn told Julie she will contact Jim and meet with him about this.

Chuck stated there is still an area in the concrete by the pool that Ausherman needs to address. Chuck stated he is sure Jim is aware of this. Mike Campbell stated there are also several very poor areas of concrete down near his home on Harpers Way. Lynn will also mention this to Jim.

Chuck stated Julie gave him a copy of the Management contract to sign and he said he would like to review it before signing.

There is a very small common area of grass behind the single-family homes that back to Opposumtown Pike. The Association should be responsible for this area until the construction is completed on Opposumtown Pike. Julie stated she had already called Daydream regarding this.

New Business - Covenant Enforcement - Lynn stated since the hour was getting late she would like to table this for a future meeting. Chuck presented copies relating to covenant enforcement to the Board that he downloaded from the CAI website. He asked the Board to review the copies. He stated there are numerous subjects covered in these papers. On August 4, 2001 there is going to be a seminar relating to Homeowner's Association. The cost is $85.00 per person. He would like the Board to think about this and discuss it at next month's meeting.

Lynn suggested the July Board meeting be at Frederick Gas and discuss having the August meeting at the pool.

Lynn stated Julie received an e-mail from a homeowner stating there were about 15 teenagers hanging out in the pool parking lot. Lynn stated the community has been experiencing some vandalism. Mike Campbell stated he called the police on a suspicious vehicle and it turned out the car was stolen. He also stated he has repeatedly saw some teenagers hanging out. Although the community did not show an interest in a neighborhood watch program previously, Lynn stated she felt this should be looked at again.

Susan Stephenson stated there is nothing for the teenagers to do in the neighborhood. Chuck stated there is an article addressed in the handout he provided regarding this.

The next newsletter needs to address residents stopping at stop signs. They are not stopping on Harpers Way or Fieldstone Court.

Committee Reports - Social Committee - The yard sale was successful even though the weather wasn't good.

Architectural - Letters need to be sent to the homeowners that had items needing addressing from the walkthrough. The majority of letters will be regarding structures on lots that have not been previously approved. Some items may be builder options. Note the new committee members, Mike Callahan and Lisa Crawson.

Next Meeting - July 25, 2001, Frederick Gas Company, 7:30 p.m.

Meeting Adjourned at 10:07.