North Crossing Community Association

Board Meeting

July 25, 2001

Present: Board members - Lynn Jones, Chuck Kilgore, Mike Campbell, John Pressel & Mike Foster. Julie Lancaster from Management.

Called to order at 7:38.

Approval of Minutes - Lynn motioned to approve. John second. All in favor.

Approval of Financials - There is four accounts that are delinquent in the total assessment owed. Two other delinquent accounts are late charges only. Continue sending late notice but do not deny them access to the pool. Chuck stated the Association has approximately $103,000.00 total, some which are C.D.’s and approximately $15000.00 in the checking account. Chuck motioned to approve. Lynn second. All in favor.

Old Business - Reserve Study - Lynn stated she had reviewed the study and asked Chuck if he had been able to confirm the ownership of the sidewalks in the community. Chuck stated he spoke to Andy MacGillivray of The City of Frederick, and he stated all sidewalks that are beside or behind a home are owned by the homeowner. The sidewalk beside the City Park is owned by the City. The Association owns the sidewalk by the pool. What are still in question are the sidewalks in front of the townhouses and the slabs of concrete installed by the mailboxes. Chuck has left a message with Jim MacGillivray with Ausherman Development. He further stated the City covers the curbs in front of the single-family homes and the Association is responsible for the curbs in front of the townhouses. Chuck stated we need something in writing to clarify this to finalize the reserve study. Chuck read an e-mail he received from Andy MacGillivray . It was Chapter 22 of the Frederick City Code relating to sidewalk responsibility.

Chuck wants to talk to Jim. Chuck and Lynn both stated the Association might have to obtain a legal opinion. Lynn begun to motion on a figure to accept to hire an attorney and Chuck stated there was already $1000.00 in the budget for legal expenses. The Board may wish to use Danny O’Connor. The Reserve Study should be finalized by the September meeting. Chuck stated the community might want to consider getting another study in about 4 years.

Fence at 1937 Harpers Court - Matt Callahan provided two proposals for the replacement of his fence. Matt asked to wait until Spring because he would like to install a deck at the same time the new fence is being installed. Matt asked if Long Fence could be the contractor due to the fact that is who he wishes to install his deck. Lynn motioned to issue a check to Long Fence for $2786.00. Lynn also stated Matt would make a statement in writing as to the date he proposed to have it installed. Chuck second. All in favor. Line item to use in budget should be contingency.

Lynn stated there is a seminar on August 4, 2001 for Board members and she would like to attend. She encouraged anyone else interested in being a Board member to attend. The cost will be $85.00 per person.

Chuck stated he would check his calendar to see if he will be available. Chuck motioned to spend up to $200.00 for the seminar. Lynn second. All in favor.

Lynn motioned to have the August Board meeting at the pool. John second. All in favor.

Management agreement was signed with Clagett Management for another two years at the same price as before, $4.35 per unit. Julie should make a copy for Chuck.

On Saturday August 18^th the community will have kids day at the pool. From 12:00 to 3:00 p.m. will be for children entering grades 1 through 5, from 3:00 to 5:00 p.m. will be for children entering grades 6 through 8 and 6:00 to 9:00 p.m. will be for children entering grades 9 through 12.

On Saturday August 25^th the community will have Adult Night from 6:00 to 9:00 p.m.

New Business - There are several dead trees in the community. There are three dead near Christopher Crossing and Harpers Court, two northeast and one northwest. They have already been taken down. Mike Campbell stated there is one beside of his home at 218 Harpers Court. Matt Callahan stated there is a dead one near his house at 1937 Harpers Court. Julie should do a walkthrough and record any dead trees that need to be replaced.

A resident present stated there has been an ongoing problem with children going to the bathroom in the pool. She further stated there have been baby sitters under the age of 18 taking children to the pool. She said one lady is taking up to 9 kids to the pool, all under age 10 and she wanted to know if the Board is aware of this. Century stated they are aware of this. Chuck stated he meets with Century every Wednesday and he will address this issue with them. A resident stated that other pools have their gate guard’s check for rubber pants and Century is not doing this. Maybe some of the rules can be highlighted in the newsletter.

A resident stated there are a large number of rabbits in the community that he believed need to be captured and moved. He further stated he knew a company that did this type of work. The Board was concerned of the costs but asked the resident to obtain a proposal and they may consider.

Julie stated letters were sent to approximately 50 people stating they had structures on their lots that were not in our files and later found approvals for some of them and sent apology letters. Some were also builder options and they have been noted in the files.

The residents at 197 Midsummer Drive asked to appeal to the Board regarding a fence installed on their property that was not in compliance with the architectural guidelines and was denied. The residents stated the previous Board approved them. Lynn stated we will call them and the Board would meet with the residents to discuss this.

There was a shed proposed from a resident on Timber Grove Road that was denied due to the proposed placement of the shed. The resident appealed and the Board met with the residents and overturned the decision of the committee. John Pressel will provide something in writing to Julie to put in the file as to why this was approved.

Century provided a proposal for the 2002 contract. Chuck needs this information for the 2002 budget. The community does not have to contract with them if there are concerns with the way they are managing. The community can still obtain two more proposals from other Pool Management Companies.

A resident wrote a letter asking if the community was going to have another thrash pick-up day. Lynn stated the Fall would be a good time to do this and asked Angie Toms to include this in the newsletter to see if residents were interested.

The home at 129 Harpers Way has been abandoned and the grass needs to be maintained. Julie should contact Daydream as a reminder to cut the grass and invoice the Association separately. The health department was contacted and they stated they could not do anything about it.

Julie copied the new insurance bill for North Crossing and there was an increase of about 35%. Julie will obtain two other proposals from other insurance companies for the Board to review. Chuck stated although the pool house is covered the pool itself is not covered.

The fence at 116 Crosstimber Way is obstructing the view of traffic when pulling on to Oppossumtown Pike. Lynn stated that Jim MacGillivray of Ausherman said they are proposing to have the fence moved. Lynn said she would contact Jim because it is a safety issue and she would like to have this addressed as soon as possible.

There is an area near 150 Harpers Court that is a cut through to the tot lot and the grass is wearing down. The Board will review the area to see if some type of path can be installed.

The Board will table covenant enforcement for the next meeting.

Committee Reports - Social Committee - This was covered earlier in the meeting.

Architectural - Susan Tiedy-Stevenson stated there is an architectural committee meeting scheduled for August 1^st. The meeting will be at 105 Crossing Pointe Court, 7:30 p.m.

Next Meeting - August 22, 2001, North Crossing Pool, 7:30 p.m.

Meeting Adjourned at 9:36.