North Crossing Community Association

Board Meeting

October 24, 2001

Present: Board members - Lynn Jones, Mike Foster, Chuck Kilgore, John Pressel & Gene Fitzgibbons. Julie Lancaster from Management.

Called to order at 7:38.

Approval of Minutes - Addition to the September minutes to state the reason the Board voted no to the proposed turf renovation from Daydream Landscaping was due to the cost of $4,500.00. Chuck motioned to approve. Mike second. All in favor.

Approval of Financials -Chuck reviewed the balances in the checking account and C.D.’s. The checking account balance is approximately $5,000.00 and there is approximately $83,000.00 in C.D.’s. Chuck stated the balance showing in the neighborhood fund is an error in the accounting and should not show on future reports. The Board asked Julie to write off the balance for 1945 Harpers Court. One homeowner that is delinquent in assessments is having some financial problems and Lynn spoke with them. Lynn asked Julie to File a lien but do not file judgment.

Chuck motioned to approve. John second. All in favor.

Old Business - 2002 Budget and Reserve Study - Chuck reviewed the proposed budget for 2002 stating in regards to the reserve study he feels an increase in assessments are needed. Chuck put together a packet with the budget that included excerpts from the reserve study showing figures of estimated costs of items that will need to be replaced in the future. Some costs are to be shared by all homeowners and some costs are specifically for the townhouse homeowners. Chuck proposed an increase in the single-family homes assessment of $25.00 and a $15.00 increase to the townhouse owners. Chuck stated some items that have increased in costs are the pool, management fee and the insurance. Lynn motioned to approve the budget. Gene second. All in favor. The budget should be mailed to all homeowners with the annual meeting notice. Chuck will provide Julie with a final copy of the budget with the reserve study excerpts to be mailed.

Pool Contract Proposals - Lynn stated that after the first of the year the community would like to form a pool committee to review the proposals. A third proposal is needed.

Sidewalk Responsibility Opinion - The Board decided they do not want to occur the cost of an additional legal opinion but they may want to have a special meeting to try and change the by-laws.

Tot Lot Path - Next to 150 Harpers Way - Julie stated she discussed this with Jim MacGillivray and he believes the cost will be approximately $1500.00 for concrete, and asphalt should be close to that price. Originally there was a discussion about placing wood chips on the path but this may not be feasible. Strollers would not push well in the wood chips. This will probably not be done until next year. Julie asked the Board to review and give their opinion.

New Business -- There was a homeowner that stated concern with the teenagers in the community and the fact that although the community has tot lots for the younger children there are no specific places in the community for the older children. Chuck stated that once the City does something with the 3-acre City Park that is within the community it might provide activities for the older children.

A homeowner asked if it was permissible for the basketball hoops to be in the streets in the community and Lynn stated that although it is against the City policy to have the hoops in the street, the Board felt they did not want to push the issue to have them removed because we want to encourage the children to have somewhere to play until the park is ready. Chuck stated a main reason the City does not want them in the street is because there may be damage when the City does snow removal to the City trucks or the basketball hoops. The basketball hoops should not be placed on the sidewalks where residents might be walking.

Snow Removal - Lynn stated that Julie has two proposals and she is going to provide a third contractor’s number to Julie to obtain another proposal. Classic Landscaping will contract for snow removal if they are granted the 2002 Lawn Contract. The snow removal contractor from last year, Bright & Beautiful, said he would do snow removal but was really hoping to be granted the lawn contract. John Pressel said he knows a company that will do sidewalks only. The scope of work is very limited and therefore the proposals are not easy to obtain. Julie should obtain the proposals and do a phone vote with the Board or the Board will meet to review the proposals.

Halloween - Lynn asked if any Board members had any qualms about celebrating Halloween because of the recent events and the Board stated they believe everything will be okay.

Lynn thanked Gene Fitzgibbons, Susan Tiedy-Stevenson and Angie Toms for the planting of the mums at the community’s entrance. Chuck stated the cost was $95.00 and the proposal received from Daydream Landscaping to plant annuals at the entrance was $300.00.

Julie has purchased a new Maryland Flag and Gene Fitzgibbons donated a new American Flag. The City does not currently have any City flags available. Once this flag is obtained Julie will make arrangements to get the flags installed. The Board approved to use the Fire Company to install if necessary and give them a donation.

Committee Reports - None

Next Meeting - Annual Meeting - November 28, 2001, Frederick Gas Company, 7:30 p.m.

Meeting Adjourned at 9:28.