North Crossing Community Association

2000 Annual Meeting

November 15, 2000

Meeting called to order at 7:14.

Present: Board members - Nick Kourilo, Jim MacGillivray, Lynn Jones & Susan Tiedy-Stevenson. Julie Lancaster from Management.

Determine Quorum - 14 Proxies received and 21 Present. Quorum achieved.

Introductions - Nick Korilo, President, stated the purpose of the annual meeting is to elect a new Board of Directors and there are five positions open. Nick began the meeting by thanking and commending all homeowners who have worked on committees in the community. He stated the Social Relations committee did a lot of work this past year and held events such as the Easter Egg Hunt, Community Yard Sale, and Teen Night. He further stated the Newsletter committee has been publishing some real nice newsletters. Nick gave a special thanks to Lynn Jones for making The Frederick Gas Company available for Board meetings.

Treasurer’s Report - Susan reviewed the October financials stating an error was made. $15,000.00 was reflected in an expense in the neighborhood fund and should have shown as an expense of the general fund. That $15,000.00 was deposited in a money market account so the funds will be available if needed. Susan stated as of this date there is approximately $7,600.00 in the checking account. As of October 31, 2000 the Association has an approximate total of $70,000.00 combining the checking account, C.D.’s and money market account. Approximately $57,000.00 is in C.D.’s and those funds are being held for capital reserves. Susan stated the Association would spend approximately $5,000.00 through December 2000. The Board voted at a previous meeting this year to allow homeowners to make two payments towards their assessments. The second assessments for 2001 will not be considered late if paid by March 31, 2001. Susan stated any interest lost would be minimal and the Board thought the goodwill was worth it. Susan stated that the new Board might change this for 2002 if they would like to. Susan stated the Association was under budget for 2000 in the line items of legal, pool utilities, postage and printing but overall the association funds look good. Jim Macgillivray stated the Association has collected approximately $73,000.00 in income and spent approximately $56,000.00 in expenses to date.

Susan motioned to approve the October financials with the correction of the $15,000.00 reflecting in the general fund. Jim second. All in favor.

2001 Budget - Susan passed copies of the 2001 budget. (See copy attached) She reviewed the assumptions for 2001. Susan stated she calculated the income numbers by prorating the homeowner and builder assessments expected for the year 2001. The expense of management was prorated also. The remainder of the expenses was based on existing contracts and how the funds were allocated this past year. Susan stated there is also an expense line item to allow for a capital reserve study, which is very important for the community. Major expense elements in the budget are the pool, which is approximately 45%, ground maintenance, which is 21%, and management, which is 18%. Nick asked if anyone had any questions pertaining to the budget. A resident asked where any interest earned would be reflected and Susan stated in the reserve fund. A resident asked what areas have snow removal performed. Nick stated last year the contractor removed snow from common sidewalks and the City removed snow from the streets. All homeowners are responsible for removing snow on the sidewalk in front of their homes. The townhouse residents are responsible for removing snow from their assigned parking spaces. Nick stated the Association could change the scope of work keeping in mind the contractor charges per hour regardless of the equipment they use. Susan stated if there are not enough funds allocated for snow removal adjustments to the budget could be made. Jim stated only $1,200.00 has been spent so far this year on snow removal. Lynn stated the scope of work is so small it has not been easy to obtain proposals for snow removal. Chuck Kilgore stated if we have a very large snowstorm we might need the contractor to clear the streets. Chuck made a recommendation to move $2,100.00 from the $3,500.00 allocated for general fund snow removal and put in the general contingency fund and move $192.00 from the neighborhood snow removal. This would make the ratio 3 to 1, which is more realistic. Susan stated those corrections will be made. Jim motioned to accept the budget as amended. Lynn second. All in favor.

Elections - Nick confirmed there are five positions open for the Board. Current Board members may nominate themselves if they wish to continue and there will also be nominations accepted from the floor.

Each nominated person can take a few minutes to talk about him or herself. Nick asked if any current Board member wanted to nominate themselves and Lynn Jones was the only current Board member wishing to be nominated. Nominations were taken from the floor. Nominated were Chuck Kilgore, Peggy Cline, Mike Foster and Mike Campbell. Each candidate introduced him or herself and said a few words. A motion was made to elect the Board by acclamation. Motion second. All in favor. Nick congratulated the new Board stating they would take office beginning January 2001. Nick stated at the first Board orientation meeting the members could assign their positions.

Susan stated she wanted to be appointed to the Architectural Committee. A comment was made that there should always be an odd number on the committee due to voting. Another comment was made regarding a Board member being on the committee and Susan stated if she were assigned to the committee she would resign from the Board. Tom MacPhee would also like to be appointed to the committee and this would make the committee have an odd number of members. Susan stated she is recommending that she and Tom be appointed to the committee. A resident asked Susan why there seems to be an urgency and why not wait until January. Susan stated she wishes to follow through because she has worked on the committee for 18 months. Susan resigned from the Board. Lynn motioned to appoint Susan and Tom to the committee. Jim second. All in favor.

Old Business - Julie stated she found a contractor willing to do snow removal. The contractor is Bright and Beautiful Landscaping and their costs for snow removal were given to the Board. Lynn stated she believed the scope of work should include clearing of the sidewalks on Christopher Crossing. Stephanie Keller stated the sidewalks on Opossumtown Pike may be completed and need to be considered. Betsy Norris stated she does not believe the homeowners who purchased lots next to Opossumtown Pike and Christopher Crossing realized they would be responsible for snow removal. A townhouse homeowner asked who is responsible for snow removal on the sidewalks on the side of the townhouses. Those sidewalks are considered common sidewalks. Nick motioned to keep the scope of work the same as last year. Lynn second. It was stated that all Board members would have the contractors contact numbers but any complaints should be stated to Julie. Nick motioned to contract with Bright and Beautiful Landscaping for snow removal. Lynn second.

Open Forum - Nick motioned to move Decembers meeting up one week to December 13, 2000. Lynn second. The 2001 budget will be mailed to all homeowners and the change of meeting date should be included in that mailer.

Betsy Norris requested the August 2000 meeting minutes be mailed to her.

Lynn asked if the Association was still able to replace the trees near the pool since it is getting late in the season. It was stated this is still a good time to plant. Lynn stated the Association will pay for the trees and that she and Gene Fitzgibbons will purchase them. She is asking the community to help plant them and stated anyone who is willing to help to call her or meet at the pool on the Saturday after Thanksgiving. A resident stated concern with some children damaging the parking lot stops in the pool parking lot. He further stated they have also removed some stakes from around the trees.

John Pressel, Chairman of the Architectural Committee, asked about the above ground pool request appeal from the Bandanza’s that has not yet been voted on by the Board. Lynn motioned to approve with proper screening. Nick second.

Chuck Kilgore asked for all the new Board members to write down their phone numbers and e-mail address. He also thanked the board that has served this past year and especially thanked Nick who has served two years.

Next Meeting -December 13, 2000 - Frederick Gas Company, 7:00 p.m.

Meeting Adjourned at 8:58.