North Crossing Community Association

Board of Directors Meeting

September 20, 2000

Revised

Meeting called to order at 7:12.

Present: Board members - Nick Kourilo, Stephanie Keller, Lynn Jones & Susan Tiedy-Stevenson. Julie Lancaster from Management.

Introduction / Opening Remarks - Nick thanked everyone for attending and stated he had no opening remarks.

Resident’s Forum - One resident asked if the dead trees in the pool area were going to be replaced. Nick stated he believed Jim MacGillivray was going to replace the trees. Jim previously stated the Fall would be the ideal time to replace them. Stephanie said she mentioned this to Jim when she spoke to him briefly before the meeting. She told Jim they need to discuss it.

Nick stated Jim spoke to Danny O’Connor and read the written statement from Danny. (see attachment

# 1) Nick read a second letter from Jim regarding the Architectural Committee. (see attachment # 2) Nick stated another item Jim discussed with Danny was satellite dishes. Danny said it would take a substantial amount of research so Jim is going to discuss the matter with another attorney that Ausherman has used and get his opinion. The attorney will come to a meeting and speak but is not available on a Wednesday so that meeting would have to be scheduled for another day. A question was raised regarding the satellite dishes because the proposed guidelines stated 12 feet. The FCC regulations allow satellite dishes but the association may place some regulations on placement of them.

Committee Reports - Architectural - Nick announced the new Architectural Control Committee has been appointed. John Pressel, committee chairperson, stated the committee had their first meeting this past Monday and is going to meet monthly on the first Wednesday of the month at Frederick Gas beginning at 7:30. The meetings are open to anyone wishing to attend. John stated he would like to receive comments in writing. Lynn stated that she and Julie began a walk through in the community. A lot of the items noticed may not need to be sent individual letters. Most common things noticed were lawns needed mowing, residents not cleaning up after their pets and trimming bushes over sidewalks. One resident asked if sheds in the community were going to be reviewed stating she believed some in the community may not be in accordance with the current guidelines. Lynn stated that all structures were being reviewed to see if they had previously been approved. Some items may be builder options and may not have a request on file.

Appeal of Above Ground Pool - Bob and Pat Badanza were present at the meeting to appeal to the Board their denial from the committee for an above ground pool. Nick read Bob’s letter. (see attachment # 3) Nick asked for Board comments. Stephanie stated Danny’s letter clears up the fact that guidelines can be written. She stated her opinion is if an item is not prohibited in the Association Documents it should not be denied. Also the proposed landscaping will provide screening for the pool.

Susan stated she was approached by a North Crossing resident with some input regarding the above ground pool. This resident collected 13 signatures out of 15 homes that were approached. Those who signed were all against the above ground pool. Nick read the petition received by Susan (see attachment # 4) Stephanie stated when Betsy Norris resigned from the Board and Lynn took her place she became concerned because two of the Board members were intimately involved with the architectural committee. Stephanie stated during further discussions in a closed meeting it was stated that certain persons would not vote. She also stated she wants to confirm the Board’s role is to uphold the Association documents.

Lynn stated she had reviewed the Bandanza’s lot and was concerned with available space to accommodate the pool. Bob Bandanza stated the pool will be approximately 30 feet from his rear property line. He stated the pool will take about 15 to 20% of his yard. He further stated he believes he maintains his property very well. He stated he did not believe that 13 signatures were significant due to the fact that more than 250 homes exist in the community. Susan stated that we she purchased her home, Barry Weller from Ausherman stated absolutely no above ground pools are allowed. One resident asked if the existing above ground pool in the community was approved. Stephanie said that yes it was approved because she was on that committee when it was approved. Lynn stated she believed the Bandanza’s yard was very well maintained. Lynn said that the comment made regarding her and Susan being on the committee was correct and it is not fair to vote with the 4 Board members present. Lynn further stated when she was on the committee she was not a Board member at the time. A resident stated she believed it was not possible to appeal to Board members if some of those members were on the committee.

The 3 Board members that will be voting will be Nick, Stephanie and Jim. Since Jim is not present this item will not be voted on tonight. Pat Bandanza said that she and her husband had spoken to all of their adjacent neighbors regarding the pool and none were against it. Gene Fitzgibbons stated if the pool is screened well he has no objections to the pool. Phil Geyer stated that just because the Covenants do not restrict above ground pools he still believes the guidelines can restrict them. This would not be in conflict with the covenants. Stephanie stated if it was a restriction she believes it is a conflict. Nick stated the Architectural Committee can adopt their proposed guidelines. Nick said a Board member can appoint and remove committee members and a resident can appeal a decision to the Board, but the Board itself does not write guidelines. Bob Bandanza stated he is okay with waiting on Jim to be present to vote. Nick stated this will be tabled until those 3 Board members are present to vote.

City Relations Committee - Nick stated the committee has had no activity.

Grounds & Facilities Committee - Nick spoke about the capital reserve study stating there was $4000.00 in the 2000 budget to pay for the study. Nick said an idea was put forth that if he and Jim did a lot of the groundwork the fees to the engineers would be reduced. Jim is going to talk to some engineers. One resident asked if the study was really necessary. Nick said the study will guide the association in what the assessment fees should be in the future. Nick said for liability reasons a professional should be hired. Gene stated some concrete is broken in the storm water management area off of Chistopher Crossing and he wanted to make the Board aware of this before the association accepts it. Betsy Norris stated that since the community has a lot more of homes to be built maybe this could be tabled for later. Nick stated it may cost more if we wait and offered for anyone to review the sample reserve study report that Jim had provided to him.

Newsletter - Nick stated he believed the recent newsletter was excellent. Angie stated the committee is working on a budget for the newsletter.

A resident asked about the possibility of lighting the entrance. Stephanie said Jim told her that there will be shoebox streetlights are along Opossumtown Pike. There was nothing said specific about sign lighting. Stephanie said once we know the placement of the lights we will be more aware if additional lighting is needed. Stephanie will follow up with Jim.

Snow Removal - Nick stated we should put out RFP to 3 to 4 contractors. Nick said the scope of work needs to be clear because some townhouse residents were not satisfied last year. Nick said this item should be put on the agenda for November. Susan stated the budget still has $4700.00 left for snow removal. Lynn stated the contract should be in place as soon as possible. Lynn also said some new street areas in the townhouses may not be ready for the City to accept. The townhouse owners should be responsible to clear their own parking spaces. Lynn stated the contractor last year did clear some open parking spaces but when the City came to plow sometimes they pushed back the shoveled snow. Information on the scope should be put in the next newsletter. Lynn will talk to Jim regarding any streets in question. Julie should call Broadhurst, Classic, Daydream and Kens Lawn Service. Lynn will also check with Jim regarding the light for the pool that Ausherman is suppose to install.

Halloween - It was decided to celebrate on Tuesday, October 31st. Any resident wanting to participate should turn on their porch light. The time will be from 6:00 - 9:00 pm. This will be posted in the next newsletter.

Annual Meeting - The Annual Meeting will be on the regular scheduled meeting in November on Wednesday 15th. Notices will be sent by the end of October.

Social Relations Committee - The community picnic was not very successful. Less than 50% that had signed up actually showed up. Lynn stated she doesn’t believe it was well advertised. One resident said it might be a good idea to purchase a community bulletin Board and place near the pool. Lynn stated she would get some prices.

Web Page - Nick stated he received e-mail from a resident (Mike Foster) volunteering to be the web master. Mike presented and passed out a hand out to those present. Mike stated the web site looked professional. He said the web site address needed to be advertised more. Mike will work with Phil Geiger during the transition. The Board will provide Mike with information. Nick will be the Board liaison. Nick would like to see more people use the affiliate programs to generate revenue for North Crossing.

Pool Committee - Susan stated she did not believe the committee is active. A new committee may need to be formed for next year. Susan purchased a metal piece to fix the handicap shower. Information was just received regarding pool winterization. Betsy Norris reminded the phone needs to be disconnected. Next year a regular phone needs to be installed. This should be done at least one month before opening next year. The contract with Century was a 2-year contract and this is the amount Susan is using for the 2001 Budget. If the community wants to purchase additional furniture Susan needs to know for the Budget.

Old Business - Susan stated the attorney’s fee was $2,307.00. The $1,000.00 retainer can be used towards his invoice. The expense was larger than expected due to more hours the attorneys worked. The original quote was for $1,000.00. There were additional questions submitted and they were asked to attend the meeting. Stephanie motioned to apply the $1,000.00 retainer towards the invoice. Susan seconded. All in favor.

Treasurers Report - Susan stated there is still $17,000.00 in checking. There are two C.D.s coming due and they will be rolled over. Both C.D.s should be put in short term for 3 months. One for $10,000.00, one for $5,200.00. There are only two delinquent homeowners. One homeowner has been foreclosed. The second homeowner has a second lien filed.

The next newsletter should include information regarding the option of paying their 2001 assessments in two installments. Susan stated she did an analysis of the financials and the delayed due date will not have a great effect because we do not have a substantial expense outlay during the first three months of the year. Also with the payment being due just after Christmas it is difficult for some homeowners to pay the full amount at that time. One resident asked if we knew how much of a loss the Association would take due to this. Susan stated in terms of goodwill and the fact that the interest earned would be minimal she felt this was a good idea. The Association will also save costs on mailing out late notices. Nick asked to check the minutes to see how the original motion was made. The minutes stated that two invoices would be mailed. The first installment would be due by January 31, 2001 and the second due by March 31, 2001.

Susan stated she is preparing the 2001 budget and needs to know any items that need to be figured in.

Secretary’s Report - Stephanie stated she has not finished reviewing the minutes for July and would like to table this for later. The approval of the August minutes will also be tabled until later due to the fact they were very lengthy. If anyone requests copies of those minutes they should be told they would be sent pending approval.

The review and approval of the financials for July and August will also be tabled until later.

Next Meeting - October 18, 2000.

Meeting Adjourned at 9:30