North Crossing Community Association
February 27, 2002
Present: Board members
- Lynn Jones, Gene Fitzgibbons, Matthew Hull & Nick Kourilo. Julie Lancaster from Management.
Called to order at 7:40. The Board introduced themselves to those residents present.
Approval of Minutes Gene motioned to approve the minutes from the
previous meeting. Nick second. All in favor.
Approval of Financials Gene motioned to approve the financials for January
2002. Matt second. All in favor.
Old Business Lynn signed the contract with U. S. Aquatics for the 2002 pool season. The 2002 contract was for $26,950.00.
Lynn stated she spoke to Jim MacGillivray of Ausherman and he stated Ausherman would fix the three (3); seven (7) foot fences in the community.
Lynn stated the lights installed on Opossumtown Pike would be on in the near future.
The storm water pond behind Sawmill Court is ready to turn over to the Association. Jim MacGillivray of Ausherman told Lynn he will gladly meet with the Board to perform an inspection before the Association takes possession. Lynn will get more details from Jim.
The Board discussed the outstanding cement repairs needed at the pool. The repairs need to be addressed prior to the pool opening.
The Board discussed and reviewed the proposals received for the 2002 Lawn Maintenance Contract. Gene motioned to contract with Daydream Lawn and Landscaping. Nick second. All in favor. The Board did not accept the option of planting annuals at the entrance bed.
New Business - There were some complaints about domestic disturbances on Timber Grove Road. Lynn said she spoke to the residents but the Board feels this needs to be addressed with the police in the future.
A teenager ran over the curb at the entrance and the mother of the teenager stated if the bushes need to be replaced or replanted they would be responsible. Nick and Lynn both stated they had reviewed the area but believe the bush will survive.
There have been numerous complaints about the basketball hoop on Harpers Way. Although the Board doesnt want to discourage children from playing there were statements made that homes and cars have been damaged, and sometimes the children are rude to cars passing through. The Board would like to approach the City regarding the possible installation of a basketball court at the city park in the community. Reolke Myers is the contact for this. Julie should contact the city regarding the basketball hoops in the community and have them address this issue. Also obtain a copy of any city ordinance relating to this.
U.S. Aquatics U.S. Aquatics is the company contracted to manage the pool for the 2002 season. A representative of the company, Dan Parks, was present to address any questions and concerns. Lynn stated the Board would like to meet with the guards that will be assigned to North Crossing. They want the guards to be aware of who is on the board and make the guards aware of the numerous complaints received about the last pool management company. Dan stated the guards would like to meet monthly with a representative from the community. Lynn stated the community would like to perform inspections on a weekly basis. Dan stated he feels the way the community issues pool passes is the correct way. The pass with pictures should be kept on file at the pool and each person signing in will be checked for a pass and then the guard initials the sign in sheet. Dan further stated he did not feel the guards should be given cash. The Board introduced themselves to Dan. Lynn told Dan the guards should not take orders from the residents and if this happens any concerns should be forwarded to Julie. Gene asked what are the guidelines the guards use when the weather is bad. Dan stated the guidelines the guards use for bad weather is; when it is thundering the residents must clear the pool for a minimum of 20 minutes and if it is lightning the time is 30 to 45 minutes and the deck must be cleared. The head guard will make this decision. Lynn asked if those hours when the pool is closed could be banked to use for a future date and Dan stated yes.
Open Forum There was a discussion regarding the disposal of waste from Fort Detrick that has recently been addressed in the newspaper. Lynn and Gene stated this has been an issue for years in Frederick. Matt stated he believes the city has meetings regarding Fort Detrick that are open to any concerned citizens. The Board asked Julie to contact the city environmental protection agency or Fort Detrick. If possible see if a representative can come to a meeting to address concerns in the community. If there are any meetings planned in the future, these should be put in the next newsletter.
Aspire Frederick Gene stated there was an editorial in the paper that insinuates Aspire Frederick seems more of a scan then anything. Gene read the editorial from the paper. Gene stated if you go to the website this would confirm the writers opinion.
Big Sweep - The Big Sweep is an effort to clean up the city. Lynn stated this is scheduled for March 23, 2002. She would like North Crossing to form a team to participate. The income comes from sponsors. There are choices of groups the money goes to. If anyone is interested in participating they should contact Lynn.
Sidewalks Some residents were present regarding the issue of sidewalk replacement responsibility in the community. There was a newsletter article published stating what the costs would be to the homeowners if this issue remained an association responsibility. Lynn reviewed as to how this became an issue in the first place. During the reserve study it was noted the documents state the Association is responsible for sidewalk replacement, although it was believed each individual homeowner would be responsible. The cost of replacement was not figured in the 2002 budget. Lynn stated she believes the quoted costs were based on linear feet of sidewalks at each property. There was an open discussion where the residents and the Board shared their opinions. Lynn stated it was unfortunate that Chuck Kilgore was not present, because he was the Board member at the time that spoke to the engineer that performed the reserve study. Gene asked the residents to document their concerns and send to Julie and she would have their concerns addressed. Lynn said the Board wants to change the association documents so they will state the homeowner, and not the association will be responsible for replacement of the sidewalks.
A resident stated the sidewalk is already disintegrating at the Dan Ryan single-family homes.
A question was raised as to when the last coat of asphalt will be put on Timber Grove Road from the pool to Willowbrook. Lynn said when she meets with Jim to review the storm water pond she would also review these issues with him.
Committee Reports Social Committee The Easter Egg Hunt is scheduled
for Saturday March 30th at the pool.
Architectural Committee The
committee meets the 2nd Wednesday of each month.
Next Meeting March 27, 2002, Frederick Gas Company, 7:30 p.m.
Meeting Adjourned at 9:28.