North Crossing Community Association

Board Meeting

January 17, 2001

Meeting called to order at 7:08.

Present: Board members - Lynn Jones, Peggy Cline, Chuck Kilgore, Mike Foster & Mike Campbell. Julie Lancaster from Management.

Each new 2001 Board member introduced themselves, stated their address and the position they hold on the Board.

Approval of Minutes - Chuck stated the minutes need to have the word “owners” added to the reference of any previous delinquent. Chuck motioned to approve as amended. Mike Foster second. All in favor.

Approval of Financials - Chuck reviewed December’s statement stating there was no income in the month of December and said there was $6,000.00 in the checking account at year’s end. Lynn stated she had reviewed and spoke with another contractor in regards to the invoices received from B & B Landscaping, the community snow removal contractor. She also met with the contractor to review his scope of work. Chuck motioned to approve the financials. Peggy second. All in favor.

Old Business - Lynn stated she would like to see snow removal performed on the sidewalks at Christopher Crossing. She stated the approximate cost would be $100.00- 150.00. Lynn stated she believed this would enhance the look of the neighborhood due to the fact that Christopher Crossing is the entrance part of the community. Lynn asked the remainder of the Board how they felt about this. Chuck said the first year that he was on the Board this was done and he does not oppose it. There was a discussion and it was stated if the community cleared the sidewalks on Christopher Crossing they may feel obligated to perform snow removal once the sidewalks on Opposumtown Pike are completed. A statement was made that the city is not doing the snow removal they are responsible for. Lynn stated she has called the city in the past regarding this but North Crossing is not always a top priority when the city is performing snow removal. Chuck stated we have already addressed the responsibility of snow removal in the newsletter and if we have a lot of snow it could get expensive for the Association. Mike Campbell said the homeowners need to do what they are responsible for and the Association should not spend more money than necessary. There was a discussion and it was decided not to perform snow removal on Christopher Crossing. A letter needs to be sent to all homeowners whose lot is attached to Christopher Crossing reminding them they are responsible for snow removal and may be liable in the event of an accident. Some lots may have 3 sides they are responsible for. State in the letter that we realize some residents are doing this. Also check with the City on the ordinance for snow removal and include that information in the letter. Julie will check with Jim MacGillivray to see if a final plat (only have preliminary plat) of the community is available to highlight the areas the contractor is responsible for during snow removal.

Lynn stated she believes the City’s architectural guidelines regarding the height of fences are different than the community’s guidelines. Lynn asked John Pressel, Chairperson, Architectural Committee, to check with the City to be sure we are in compliance.

Mike Campbell asked about the restrictions of how far a fence may be installed towards the front of a lot. The answer is halfway up the side of the home. Mike stated there was a fence installed recently that is outside of this guideline and almost to the front corner of the home. Julie will inspect and note the address to see if we have a request on file.

Chuck said to be sure Ausherman’s salesperson has a copy of the new guidelines.

John Pressel told the Board that although the new architectural request application calls for a signed approval from a member of the architectural committee that he instructed Julie it was okay to initial the approvals that are within the guidelines and do not have to be reviewed by the committee. The Board agrees with this.

The Board asked Julie to check with FCC to see if they have a room available for future meetings and what the costs would be. The Monocacy Elementary and Middle Schools do not have adequate space available (other than a classroom) to have meetings every third Wednesday of the month. Lynn stated the community can continue using Frederick Gas Company for meetings if necessary. Lynn motioned to move the time of the monthly meetings from 7:00 to 7:30 p.m. Chuck second. All in favor

New Business - A Spring Walk Through will be performed in the community as soon as weather allows. John Pressel and Julie will conduct the walk through accompanied by Lynn if she is available.

Julie gave the Board packets, upon a request from Chuck, with copies of the contracts for the community along with other information. Chuck briefly reviewed the contents of the packet and asked Julie to obtain a certificate of insurance to also be given to the Board members. The Board members were all given a copy of the 1999 Statement from John Cecil, the Auditor that performed the audit. John’s opinion was the records are clean. Chuck will review and approve.

John Pressel stated the Architectural Committee is not going to meet monthly. John will call a meeting of the committee if necessary to review applications.

The Board asked Julie to obtain three proposals for Lawn Contract. The proposals should be obtained from Classic Landscaping, Daydream Landscaping and B & B Landscaping. The board will review the proposals and vote on a contractor at the February meeting.

The Board liaison for the committees will be as follows; Architectural Committee, Mike Campbell - Pool Committee, Chuck Kilgore & Peggy Cline - Social Committee, Lynn Jones - City Relations Committee, Mike Foster & Peggy Cline - Management Selection Review Committee, Chuck Kilgore & Lynn Jones.

A committee will also need to be formed for a reserve study. Nick Kourillo and Jim MacGillivray may have done some groundwork. Julie will check with Jim. Julie will obtain proposals from three companies. Also Julie will ask if there would be savings if some of the groundwork were completed. This study should be completed by September so if the engineers recommend raising assessments this can be done before the new year. Angie Toms will put something in the newsletter to see if any homeowners have expertise in this area.

Open Forum - Susan Tiedy-Stevenson, former Treasurer, stated she received an e-mail from a Treasurer of a Homeowners association in Texas asking us to share our budget with them. The Board told Susan they thought it was a good idea and okay to send the information.

Julie is to provide past minutes to mike Foster to update the community’s web page. Chuck will provide financial information for him.

Next Meeting -February 21, 2001 - Frederick Gas Company, 7:30 p.m.

Meeting Adjourned at 8:35.